Legal Administrative Assistant– Family Law/Litigation
Chicago or Lake Forest office/ hybrid work environment
Berger Schatz is a high profile, mid-sized law firm, dedicated solely to matrimonial and family law; has a rare opportunity in our Chicago or Lake Forest office for an Administrative Assistant position. The Legal Administrative Assistant is responsible for a full range of secretarial, clerical, and administrative support to three attorneys and office support. The candidate must have 3+ years of litigation administrative assistant experience and be comfortable working in a hybrid team environment.
Job Description
- Supports three attorneys.
- High level of client interaction and correspondence.
- Set up, organize, and maintain paper and electronic files and filing systems in accordance with recognized legal procedures and standards.
- Calendar, monitor and track court dates and case deadlines.
- Collect, organize, maintain, and retrieve information from files as needed.
- Create, format, revise and edit legal documents.
- Manage calendars and scheduling for attorneys.
- Prepare and schedule attorneys for court appearances/ depositions/ meetings.
- Prepare and edit correspondence, minutes, letters, memos, pleadings, and indexes.
- Review and proofread documents and correspondence to ensure accuracy.
- Process and distribute documents effectively and in a timely fashion.
- Provide administrative support including printing, copying, scanning, and faxing as needed.
- Input and track timekeepers’ worked hours.
- Coordinate client billing process and fee processing for monthly invoices.
- Dictation
- Additional duties/ projects as assigned.
Qualifications
- 3+ years of litigation administrative assistant experience, working for multiple attorneys.
- Prior matrimonial law or civil litigation experience a plus.
- Proficiency in Microsoft Office, e-filing systems, document management systems and billing systems.
- Self-motivated, proactive, willing, and able to think critically, interact with colleagues and clients, and work as part of a team.
- Highly detail oriented and organized; Strong written and verbal communication skills.
- Ability to manage multiple and shifting priorities in a dynamic environment and produce accurate and timely deliverables.
The best candidate for this role will maintain a positive professional attitude; work well under pressure; and provide exceptional client services in a fast-paced environment by responding with a sense of urgency, professionalism, practicality, and accountability.
Pay range: $38/hr – $47/hr
If this opportunity interests you, please forward your cover letter and resume to careers@bergerschatz.com.